Pancakeapp - Simple invoicing for photographers

PancakeApp Stack
In the past I struggled with a way to write invoices and proposals to potential clients that contact me for services. This went on for years until I found out about pancakeappThis simple application gives you the ability to create a proposal for my clients that looks clean and professional, what I like about this invoicing application is that it lives on your server and can be made to keep with your brands look and best of all there are no monthly fees. Simple project management you can track projects, assign tasks with hourly rates, log the time you spent and when you are all done, click a button and Pancake will create an invoice with those tasks (and hourly rates) as line items. Offer files on a payment I love this feature I can do edits for a client and they can download it after they made a payment on the invoice.

I learned it the hard-way, just producing a invoices alone was not enough, you have to create a compelling proposal that clearly explained to prospective clients a detailed description of the services, terms, scope of work, budget, estimate etc.
Invoice and Estimate

Send Invoice
Timer Interface
Proposal Dashboard
When my clients are happy, I’m happy. Pancake allows me to invoice via email or PDF and then allows me to receive and or record payments automatically via checks, PayPal, CC or a number of other services. Invoices can be customized to reflect your look and feel

Never worry about it again. You can add downloadable files to the invoice so as soon as clients send in your money they can access the image. If you’re a photographer looking for accounting, project and/or invoicing software then look no further.
This video will show how I make a proposal and estimate for a client

http://www.youtube.com/watch?v=IlUwQsKesAc

When my clients are happy, I’m happy. Pancake allows me to invoice via email or PDF and then allows me to receive and or record payments automatically via checks, PayPal, CC or a number of other services. Invoices can be customized to reflect your look and feel.

Why Pancake App?

  • Self hosted which means you control access to the database
  • One-time fee ($179)
  • Client access area w/ dashboard
  • File Delivery on payment
  • Online Invoicing
  • Proposals (drag and drop template creation)
  • Time Tracking
  • Multi Users
  • Built on PHP and includes an API for extending capabilities
  • Branding
  • Recurring invoices
  • Project management w/ milestones, tasks and multiple rates
  • Time tracking w/ timer
  • Estimates
  • Email invoices w/ PDF capability
  • Custom short URL for customer invoices
  • Reporting
  • Client health check (see who didn’t pay)
  • Payment via Cash, Check, PayPal, etc.
  • Automatic updates

The support at Pancake App is incredible, their customer service friendly and fast. I’ve been using Pancake for the past few months and of course I found some bugs, but they fixed the problems within a few days and even implemented a few of my ideas. Just recently I had a major problem with it emailing me a copy of invoices that it sends to clients they sent me an email verifying that they missed the issue and would be fixing it on their next release How cool is that!
I like the ablity to create and invoice from anywhere even with my phone all that is needed is internet connection.
So if you’re a photographer looking and looking for a simple invoicing suite then look no further than PANCAKEAPP